Stardust Authors and Vendors

Become A Vendor or Author

Name

First Name

Last Name

Phone

Country

(###)

###

####

Address

Address 1

Address 2

City

State/Province

Zip/Postal Code

Country

Business Name

What is your product or book(s)?

Other Products/Services Offered

Expected Price Range of Products/Services

Website

http://

Social Media Links

Do You Require A Table and Chairs?

A table and 2 chairs will be provided if needed.

Yes

Will you be doing any special activities at your booth (book signing, reading, giveaway, etc.)?

Do you need any special equipment (power supply, etc.)?

Please note there will be an additional charge for power or other necessities. Power: $100 Wifi: $20 For any other equipment needs, please contact us for pricing.

A sign-up fee of $200 will be required for participating in the Stardust & Shadows Soiree author and vendor market. Once your form has been processed and your place confirmed, an invoice will be sent to you.

Agree

Will you commit to promoting the event at least once per month on your social media pages from now until May 2nd, 2025?

Yes

Swag Bags

We are offering an exciting opportunity for our vendors to contribute items to our event swag bags. These swag bags will be distributed to Inner Circle and VIP attendees, providing a unique chance for you to showcase your products to a highly engaged and enthusiastic audience. Here’s how contributing to our swag bags can benefit you: Brand Exposure: Your product will be directly in the hands of hundreds of potential customers who are passionate about books and bookish items. Marketing: Inclusion in our swag bags comes with a mention on our event page and on our social media channels, giving your brand additional visibility. Goodwill: Your contribution helps enhance the overall attendee experience, creating positive associations with your brand. Details about the swag bags: Number of items needed: 250 Type of items: samples, small items, discount vouchers, branded merchandise Deadline for delivery: April 1st, 2025 If you’re interested in contributing or have any questions, please let us know by August 1st, 2024. We’re excited about the potential of showcasing your products to our attendees and believe this could be a great opportunity for both of us.

Expected Arrival Date and Time

Stardust & Shadows Soiree Attendance

Will you be purchasing a ticket to attend the ball on Saturday? You will receive a discount code towards this ticket.

Preferred method for receiving event details and updates (Email, Phone, etc.)

Stardust & Shadows Soiree Vendor & Author Rules and Regulations

Check-in Time: All authors and vendors must check-in at least 30 minutes before the event starts. Any late arrivals may result in the loss of your assigned space. Booth Setup: Your booth must be set up and ready 15 minutes before the event starts. You agree to run your booth both days, Friday 2-8 and Saturday 9-3. Booth Staffing: Your booth must be staffed at all times during event hours. Booth Breakdown: Booth breakdown can only commence at the official end of the day. The ballroom will be locked overnight, and booths setup within can remain setup. Booths set up in the foyer section of the market can be moved into the ballroom to be secured overnight. Payment: The required $200 sign-up fee must be paid within 30 days of invoice. Failure to do so may result in the loss of your spot. You will not be advertised as an attending author or vendor until this is received. Promotion: All authors and vendors are required to promote the event at least once per month on their social media platforms from now until May 2nd, 2025. Use the official event hashtags and tag the event's official social media accounts. Conduct: Authors and vendors are expected to maintain a high standard of professional conduct at all times during the event. Sales: All sales transactions and taxes collected are the responsibility of the individual vendor. Liability: Authors and vendors are responsible for the security and safety of their own booth and merchandise. The event organizers will not be held liable for loss, theft, or damage. Prohibited Items: The sale or display of any illegal or inappropriate items is strictly prohibited. Refund Policy: No refunds will be given for the sign-up fee. Event Updates: Stay up-to-date with event news and announcements by regularly checking your preferred method of communication. Compliance: All authors and vendors must comply with local, state, and federal laws and regulations related to their business. I agree to abide by all rules and regulations outlined for vendors at Stardust & Shadows Soiree. I understand that my participation is subject to final confirmation by the event organizers and includes a $200 sign-up fee. Please type your name below to agree.